Correct Format
For board exams and formal applications, follow the full block format. Align every line to the left margin without indentation. Leave a single blank line between sections.
- Sender's Address: Your contact details and location.
- Date: Full formal date format (e.g., 12 May 2024).
- Receiver's Address: Official designation and address of the recruiter or firm.
- Subject: Concise title stating the specific internship role and your name.
- Salutation: Formal opening (e.g., Dear Sir/Madam or Dear Ms. Jenkins).
- Body Paragraph 1 (Introduction): Mention the position, advertisement source, and your current academic status.
- Body Paragraph 2 (Details/Skills): Highlight relevant coursework, key skills, and practical projects.
- Body Paragraph 3 (Closing/Call to Action): Reference your attached enclosures and express willingness for an interview.
- Complimentary Close: Formal sign-off (e.g., Yours sincerely or Yours faithfully).
- Signature & Sender's Name: Sign below the close and print your full name in block letters.
- Enclosures: List of attached documents like your resume or recommendation letter.
The Essence of Effective Application Writing
A good internship letter balances respect with clarity. Avoid overly dramatic openings or passive phrasing. State your intent immediately, show what you bring to the role, and maintain a professional tone.
Before: Respected Sir, I humbly beg to state that I am a student wanting to work at your company if you give me a chance.
After: Dear Sir/Madam, I am writing to apply for the Digital Marketing Internship position at Apex Media Solutions, as advertised on your official careers portal.
Examples
Class 11-12 Example (CBSE Pattern)
12, Park View Apartments
M.G. Road, Bengaluru - 560001
12 May 2024
The Human Resources Manager
Apex Media Solutions
Indiranagar, Bengaluru - 560038
Subject: Application for Digital Marketing Internship - Rahul Sharma
Dear Sir/Madam,
I am writing to apply for the summer Digital Marketing Internship position at Apex Media Solutions, as advertised on your official careers portal. I am currently a Class 12 student studying Commerce at National Public School, Bengaluru, with a keen focus on marketing and business studies.
Throughout my academic course, I have maintained a strong record in Business Studies and Informatics Practices. I have gained hands-on experience in content creation and social media analytics while managing the digital newsletter for our school media club. These activities have sharpened my skills in search engine optimisation, copywriting, and basic data interpretation. I am deeply impressed by Apex Media's recent digital campaigns and would love to contribute to your creative team.
My resume and school recommendation letter are attached for your consideration. I look forward to the possibility of discussing my application in an interview. Thank you for your time and consideration.
Yours sincerely,
[Signature]
RAHUL SHARMA
Enclosures:
1. Resume
2. Recommendation Letter from Principal
College Undergraduate Example (Indian Official English)
Flat No. 402, Royal Enclave
Sector 15, Vasundhara, Ghaziabad - 201012
10 November 2024
To
Senior Advocate A.K. Verma
Chamber No. 42, Delhi High Court
Sher Shah Road, New Delhi - 110003
Subject: Application for Winter Internship Program - Ananya Iyer
Respected Sir,
I am writing to respectfully request a position as a student intern in your esteemed chambers for the upcoming winter vacation, from 1 December 2024 to 31 December 2024. I am currently a third-year B.A. LL.B. (Hons.) student at Faculty of Law, University of Delhi.
My academic training has provided me with a firm grounding in Constitutional Law, Law of Contracts, and Civil Procedure. I have consistently maintained a high academic rank and actively participated in national moot court competitions, which honed my legal research and drafting skills. Working under your guidance will provide me invaluable insight into litigation practice and statutory interpretation.
I have enclosed my curriculum vitae along with a bonafide certificate from my university. I pray that my application receives your favourable consideration.
Yours faithfully,
[Signature]
ANANYA IYER
Student Intern
Enclosures:
1. Curriculum Vitae
2. Bonafide Certificate from University
College Undergraduate Example (International Business English)
450 University Avenue, Apt 3B
Boston, MA 02115
15 January 2025
Ms. Sarah Jenkins
University Relations Manager
TechSphere Innovations
100 Technology Square, Cambridge, MA 02139
Subject: Application for Software Engineering Internship - Rohan Gupta
Dear Ms. Jenkins,
I am writing to express my strong interest in the Software Engineering Internship position at TechSphere Innovations for the Summer 2025 term. I am presently in my junior year pursuing a Bachelor of Science in Computer Science at Boston University.
My technical coursework in Data Structures, Algorithms, and Distributed Systems has equipped me with a rigorous foundation in software design principles. Recently, I led a team of four to build a full-stack web application that optimizes campus resource scheduling, utilizing React and Node.js. Given TechSphere's industry leadership in scalable cloud architecture, I am eager to bring my problem solving capabilities and passion for clean code to your engineering team.
I have attached my resume detailing my technical projects and coding competencies. I welcome the opportunity to discuss how my skill set aligns with TechSphere's current engineering goals. Thank you for your consideration.
Sincerely,
[Signature]
ROHAN GUPTA
Enclosures:
1. Resume
2. Project Portfolio Summary
Formal vs Informal Tone
Formal letters use complete sentences, structured paragraphs, and explicit details. Avoid contractions like 'don't' or 'I'm'. Informal communications, such as direct messages or personal emails, use casual phrasing and conversational structure. In board exams and professional settings, always stick to formal language.
Board Style Notes
In CBSE Class 12, formal letter writing carries 5 marks in the Creative Writing Skills section. Examiners evaluate your answer based on Format (1 mark), Content (2 marks), Organisation of ideas (1 mark), and Accuracy (1 mark). Keep your response within the strict word limit of 120-150 words. Align all text to the left margin and avoid placing commas after lines in addresses.
Common Mistakes
- Missing essential elements like the subject line, date, or sender's address.
- Exceeding the 120-150 word limit in board examinations.
- Using contractions (e.g., 'can't', 'won't') or informal vocabulary.
- Mixing centered or right alignment with full block format.
- Omitting the list of enclosures at the bottom of the application.
Examiner Tips
- Follow the full block alignment carefully to ensure full credit for format.
- Keep the subject line short, clear, and direct.
- Organise your application into three distinct paragraphs: Purpose, Skills/Qualifications, and Closing/Call to Action.
- Check your text for spelling and punctuation errors before submitting.